The Time&Space® professional services automation (PSA) is a web based Software as a Service (SaaS) based soltuion that provides web timesheet tracking as well as a range of other options. Timewatch's SaaS based professional services automation solution. From our user friendly web time tracking management system to our OutlookTime plugin option that turns Outlook appointments into web timesheets and saves users hours each week as well as increasing the accuracy of timesheet tracking. And of course it is all available in the cloud, Time and Space reduces your costs to deployment of a web time tracking system, especially IT services and hardware costs as it includes all hardware, software and access services.

web time tracking system with Outlook timesheet plugin.
Timesheet entry via Cloud, Hosted and SaaS offerings as well and on-premises installation
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  KEY FEATURES >

  • Friendly, easy to use

    web time tracking system available over the web is so intuitive little or no training is required

  • Familiar Office look and feel

    rapid end user acceptance, users are immediately at home with the familiar Microsoft Office style layout

  • Instant search

    amazing instant search technology suggests what project employees are looking for and automatically builds a favorites list - saves employees over 70% of time taken to enter their timesheet

  • Outlook time tracking

    post timesheets directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a timesheet - easy, improves accuracy, saves time and effort

  • Timesheet docks in Outlook

    Microsoft Outlook users can dock their timesheet inside Outlook, with their timesheet easily accessible throughout the day users more readily enter timesheets as they go which increases accuracy

  • Customizable pickers

    want to search for projects by manager, customer, location or a custom field? No problem, the pickers, their columns, headings and search options are user definable allowing users to set up their pickers to perfectly match the way you work

  • Assignment list by user

    users can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate, faster lists

  • Instant access

    as a web based solution Time® is instantly available and requires no IT overhead - lowering the costs to meet your timesheet tracking recording requirements

  • Customizable terminology

    users are instantly at home - minimizes training

  • Notes

    capture notes on each line when time tracking, notest can then be used in reports and invoices

  • Manager Approval

    Managers can review, accept, reject timesheets as well as return notes to users to advise them of issues

  • Approval Indicator

    You have timesheets to approve button" alerts Managers that there are timesheets to approve

  • Dashboard

    provides up-to-the-minute feedback to employees, saves time, reduces missed deadlines and improves time tracking accuracy 4
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1 Requires time tracking Dashboard Option
  OVERCOMES >
  • Users complaining that it takes ages to complete time tracking - Time&Space® is simple and easy to use
  • Users saying it is too hard to complete their timesheet
  • Employees booking to jobs they are not allocated to - users can only book time trackiong data to projects they are allocated to
  • Solves late or missing timesheets, users not posting their time
  • User not being able to perform time tracking when they are out of the office as Time&Space® is a cloud timesheet solution and is always available
  • Delays and frustration from assignments not being available - Time&Space® is in the cloud - no excuses!
  • Delays and duplicate entry through paper or excel time tracking as data is entered in once place and is immediately available for reporting an analysis once posted
  • Users still filling in paper timesheet tracking
  • Wasted admin effort chasing users with late timesheets, as Time&Space® is in the cloud already, it can automatically sent emails to tardy offenders
  • High levels of investment in home grown systems that cannot keep up with technology with market leading cloud product that receives continual development
  NEXT STEPS >

Time&Space® web timesheet tracking solution

Timesheet entry should be easy, but again and again people tell us that their current system is cumbersome, slow, or that users just don't like using it.

Not only is timesheet entry simple and easy with Time&Space®, as it is a cloud application, there is no IT overhead, no servers to wait for, you can be up and running in no time. You'll get timesheets in punctually, minimize errors, improve reporting and have happier users, administrators and managers, there is even an Outlook plug-in available to allow your users to post appointments from their Outlook calendar!

Timesheet entry

Users simply love timesheet entry in Time&Space® web time tracking solution. Whatever you assign timesheets to, a job, project, task, case etc. you set the terminology to match your organization's terms, so when your users first see the timesheet they see familiar terms and are immediately at home.

A unique time saving feature is our "Instant Search Bar", which like a browser search field makes suggestions as users type, refining the search for each character typed. Users can type part of the code or name and the system suggests projects and shows matching items they have recently used. This feature alone saves over 80% of the effort taken to complete a timesheet compared to classic pick lists and is unique to Timewatch.

Of course if users want to choose from a pick list, they can, but rest assured users can only book to items they are assigned to which speeds up entry and ensures they cannot book to projects they are not allocated to, which dramatically reduces entry errors.

Users have the freedom to enter time as hours-minutes, decimals or as a %age of their day, they can copy the jobs or assignments they worked on last week, even import timesheets from their Outlook Calendar.... yes, that's right, with our Exchange integration module Outlook appointments can be imported directly into their timesheet!.

Timesheet Super Awesome Search Bar

All of this adds up to easier, faster, friendlier and more accurate timesheet entry, which is why users love entering timesheets with Time&Space®.

Outlook Timesheet

Outlook users often ask if there is a way to convert Outlook appointments into timesheets, and with Time&Space® there is, in fact there are two options depending upon whether you

want an Outlook plug-in or an Exchange Server plug-in.

OutlookTime® is a plug-in that runs inside MS-Outlook and enhances the appointment screen to allow customer and project detail to be allocated - this then allows appointments to be posted to their timesheet.

OutlookTime® supports Outlook 2007 and 2010, does not require anything to be installed on the Exchange Server and is ideal for

Import from Calendar
Allocating Customer and Project data to Outlook appointments

organizations that do not use Exchange or whose IT staff restrict integration with Exchange.

Both integration options save end users' time, assists in end user acceptance, increases the accuracy of timesheets as well as the timeliness of end users posting their timesheets. If you wish to learn more about these two options or wish to arrange a demonstration, please do not hesitate to contact us.

Dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses tracking data, keep an eye on the their project task commitments and current utilization, as well as the status of their vacation and sick and vacation time taken and remaining.

Issues are highlighted in red to instantly alert the user to items such as a late or missing timesheet.

Each user's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the user has the availability to complete the task on time - green being okay, orange indicating that the budget is running out red indicating that there is no longer possible to complete the task given the current schedule.

      
 
 

Administrators share the love

Administrators love Time&Space® too, they can define entry rules to ensure users can only log time to the projects assigned to them. This dramatically reduces admin overhead in

reviewing, correcting and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the "Check Timesheet" button blinks when there are timesheets to check, and is disabled when there are none.

Auto Late Timesheet chasers

Administrators often waste considerable effort chasing late timesheet offenders. Time&Space® saves valuable admin resources by automatically sending late timesheet reminders. You can even define an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to managers if the issue persists.

Live Demonstration

We are sure you'll find Time&Space® cloud based time tracking solution a friendlier, faster, easier to use and better system than you have at the moment, but if you want to see it in action why not book a test drive so you can see for yourself how easy Time&Space® can help your organization
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Just some of the Timewatch customers list
  SEE ALSO >