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| KEY FEATURES > |
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- Friendly, web
timesheet
little or no training required
- Familiar Office look and
feel
rapid end user acceptance
- Outlook timesheet
post
time directly from Outlook! With our OutlookTime®
plug-in, add project data to bookings, then click to convert this into a
timesheet - easy, improves accuracy, saves time - a lot of time
- Import from Outlook
don't
want to use an Outlook plug-in? prefer to work through Exchange server? no
problem, when using Exchange users import time which eliminates duplicate
entry, saves time, improves accuracy - users love it
- Super Awesome Bar
amazing
timesheet entry technology saves over 70% of timesheet entry time
- Assignment list by
user
minimizes errors / saves more time
- Customizable
terminology
users are instantly at home - minimizes training
- Runs within
Outlook
remains open all day alongside users' main productivity tool,
improves familiarity and saves time - users love it
- Link with
MS-Project
operates as a timesheet for MS-Project, updating users'
timesheets with their task assignments and publishing timesheets back to
MS-Project to update project completion
- Configurable Manager
Approval
definable rules and manager levels for approval, rejection of
timesheet
- Approval Indicator
"You
have Timesheets to approve button" alerts managers
- Auto Email
Chasers
Customizable email chasers for users and managers with varying
message tone with each subsequent reminder
- Dashboard
provides
up-to-the-minute feedback to users, saves time, reduces missed deadlines and
improves timesheet accuracy
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| OVERCOMES > |
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- Users complaining that it takes
ages to fill in their timesheet as Time® is
simple and easy to use
- Users saying it is too hard to
complete a timesheet
- Users putting time against jobs
they are not allocated to - users may only book time to projects they are
allocated to
- Users not posting their timesheet
as they are notified of their timesheet status and auto email reminders can be
set up to chase tardy users
- Usersnot being able to enter
timesheets when they are out of the office - Time® supports remote entry so users can enter
timesheets wherever they are
- Assignments not being available in
the timesheet - as soon as projects are allocated to users they are visible
within their timesheet
- Delays and duplicate entry through
paper or excel timesheets as data is entered in one place and is immediately
available for reporting and analysis once posted
- Wasted time through administrators
chasing users with late timesheets, with Time®
managers can quickly and easily see who has not posted their time and auto
email reminders will chase users automatically for you
- Loss of data from Excel based
system as all timesheets are maintained within the Time® database
- Replaces "home grown" system that
has not kept up with technology - Time® is a
market leading product that receives continual development with a proven track
record over 20 years
- Replaces or acts as a front end for
an existing timesheet system that users hate using
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Web timesheet entry
Web Timesheet software from Timewatch® is so intuitive and easy to use no end user
training is required.
Users enter web timesheets from a standard web browser
or from within MS Outlook. Users can view personal time off statistics, track
current project task performance and the web timesheet can also import
timesheets from Outlook Appointments. |
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Time® timesheet entry screen
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The Timewatch® web timesheet is available for all of our
Time Recording and Time Tracking solutions - compare solutions which support
web timesheet entry.
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Web timesheet entry
Users simply love
the Timewatch® web timesheet. Whatever you assign
time to, be it job, project, task, case etc. you set the terminology to match
your organization's terms so when your users first see their web timesheet they
see familiar terms and are immediately at home. A welcome video greets them to
show them the basics and your administrators can write custom help and provide
instructions on how you enter web timesheets in your organization; your rules,
expected posting dates, whatever you need to streamline the process of web
timesheet entry. |
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When entering time, users only see the items
they are assigned to, making their pick lists as short as possible and specific
to them. This speeds up entry and ensures they cannot book time to projects
they are not allocated to which dramatically reduces entry errors.
One of our users' favorites feature
is "instant search" - which searches valid projects as they type, just like in
a search engine, the system suggests relevant items to choose from. This
feature alone saves over 70% of the time taken to complete a timesheet and is
unique to Timewatch.
Users have the freedom to enter time
as hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, import time from their Outlook Calendars - yes
that's right, if you have a booking in your Calendar you just click a button to
import that time and allocate it to a Job in your timesheet. |
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Timesheet Super Awesome bar picker |
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All of this adds up to easier, faster,
friendlier and more accurate timesheet entry, which is why users love entering
time with Time®. |
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Outlook Timesheet
With
the OutlookTime®
plug-in, users can turn Outlook appointments into timesheets. This simple yet
ingenious system saves Outlook users an amazing amount of time and often pays
for itself within days of use! |
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With the plug-in, users can allocate
a customer and/or project to an Outlook appointment. They can only book to
projects they are assigned to.
The system lists all unposted time
and provides a simple and easy way for users to edit the time allocated and
note before posting time. |
Allocating a Project to an
Appointment in Outlook |
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OutlookTime® is a favorite amongst users
as it saves them time, makes timesheet entry easier and increases the accuracy
of their timesheet as they can more easily log time as they work. |
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For simple timesheet requirements
where all time is accounted for within Outlook users can use just
OutlookTime®,
however where time needs to be fully accounted for, or where expenses entry or
timesheet approval is required, OutlookTime® can post time into the
Timewatch® timesheet client |
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timesheet within Outlook and
seamlessly move between their mail, calendar, tasks and timesheet, so they can
keep their timesheet open all day within the familiar Outlook environment.
This feature is another favorite
amongst users as it saves them time, makes timesheet entry easier and increases
the accuracy of their timesheet as they can more easily log time as they
work. |
Timesheet within
Outlook |
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Dashboard & PTO Monitor
The
optional timesheet dashboard provides valuable feedback to users to help them
manage their timesheet, expenses and their day to day tasks - timesheet status,
vacation and sick time taken and vacation time remaining. Issues are
highlighted in red to instantly alert the user to issues such as a late or
missing timesheet.
Each user's future workload is detailed to help
them better plan the days and weeks ahead as well as alert administrators to
overloaded weeks and bottlenecks in upcoming tasks.
Progress bars show up-to-the-minute task
progress, indicating the current completion against expected time as well as
whether the user has the availability to complete the task on time - green
being okay, orange indicating that the user is running out of time and red
indicating that it is no longer possible to complete the task on time. |
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Administrators share the
love
Administrators love Time® too, they
can define entry rules to ensure users can only log time to the projects
assigned to them which dramatically reduces administration overhead in |
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reviewing and approving time.
Administrators are immediately made aware when
timesheets are waiting for approval as the "Check Time" button blinks when
there are timesheets to check, and is disabled when there are none. |
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Auto Late Timesheet
chasers
Administrators often waste a considerable amount of time chasing
late timesheet offenders. The Timewatch® web
timesheet saves valuable admin time by automatically sending late timesheet
reminders. There is even an escalation process so the tone of the email can
change with each subsequent reminder as well as escalate the offenders list to
managers if the issue persists. |
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Summary
We are sure you'll find that a
Timewatch® web timesheet solution is friendlier,
faster and easier to use than your current web timesheet system. If you are
looking for a new or replacement system for your current timesheet recording
system you can see Time® in action from our live
demos. |
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 Demonstration
To
see the web timesheet in action, click on the timesheet image at the top of
this screen. If you like what you see and want to see more, why not
book a test drive so you
can experience just how easy it is to set up and use.
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