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Billing time sheetswith a friendly,
easy to use system with advanced costing, charging and invoicing
functionality
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Friendly, time sheet entryit's so
intuitive little or no training is required
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Familiar Office look and feelrapid end
user acceptance of time sheets as users are immediately at home with the
familiar Microsoft Office style layout
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Outlook time trackingtrack time for
billing directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click
to convert this into a time sheet - easy, improves accuracy, less effort
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Powerful invoicingbilling time sheet
data is streamlined - you define your charge rates so that invoicing can be
performed quickly and easily.
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Flexiblesupports time & materials
tracking for invoicing via fixed price, cost plus, milestone, date, schedules
& ad-hoc and custom invoicing structures
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Powerful charging ratessupports
billing time sheet rates for by Customer, Project, Employee, Role, Date, Work
performed - or any combination of these
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No double entrytime sheets and
expenses tracked by users is instantly available in invoicing
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Total controlbilling time sheets and
expenses are the starting point for invoicing, but users with sufficient
permissions can override rates providing the perfect balance between
flexibility and control
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Faster invoicingstreamlines the
invoicing processes, decreases admin effort (and cost) - gets invoices out the
door faster
- No Losses
ensures you
never miss late time sheets
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Invoice what you should with charge
rates that can be set to match exactly the billing rates you are supposed to
charge
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Match your billing layoutneed to
perfectly match your Customers' invoice layouts to get your billings of time
sheets tracked paid promptly? no problem, with Advanced Charging you can match
literally any format
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Access to Historical DataAccess full
historical data so you can see exactly what previous time sheets, invoices,
what was invoiced and why
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Decreases invoicing delaysthe time
taken to finalize invoices is reduced dramatically as billing of time sheets
can be peformed anytime - the system keeps track of what has and has not been
billed so that no time transactions are overlooked
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Assignment list by Userusers can only
choose from a list of project assignments that they are allocated to or
scheduled for, with smaller, more accurate lists this saves time and minimizes
errors
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Customizable terminologyusers are
instantly at home - minimizes training
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Import from Outlookas an alternative
to the Outlook plug-in, this facility links to Exchange Server to allow users
to import time from the Outlook Diary appointments - eliminates duplicate
entry, saves time and improves accuracy - users simply love it
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Notescapture notes on each timeline,
then use them in reports and invoices
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Dashboardprovides up-to-the-minute
feedback to users, on time sheets, expenses, invoicing, saves admin effort,
reduces missed deadlines and improves time tracking accuracy
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Configurable Manager Approvaldefinable
rules and manager levels for approval, rejection of time sheet data
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Manager ApprovalManagers can review,
accept, reject timelines as well as return notes to users to advise them of
issues
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Billing time sheets with Timewatch® |
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Whether you are a small start up business looking for
a cloud based solution for billing time sheets, or a large international
enterprise looking for a timesheet to integrate with internal systems,
Timewatch have a solution for you.
From our highly successful CentralTime®
on-premises solution which is designed for installation on your servers and
offers web timesheet entry, Outlook timesheet as well as a host of other
options, to Time®&Moneyour
highly configurable cloud based time billing solution. |
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Time sheet entry is simple and easy
with both solutions. The MS Office style Ribbon Menu places all everyday
commands at the users fingertips and is so intuitive little or no end user
training required. |
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Time sheet entry screen
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Time sheet entry
Employees love entering time sheets with
Timewatch® time sheet systems. Whatever you book
time to, jobs, projects, tasks, cases etc. you set the terminology to match
your organization's terms so when your users first see their time sheet they
feel right at home with familar terms they are used to. |
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When entering time sheets users only see the
items they are assigned to, making their pick lists as short as possible and
specific to them. This speeds up entry and ensures they cannot book time sheets
to projects they are not allocated to which dramatically reduces entry
errors.
One of our users' favorite features
is what we call our "Super Awesome Bar" - by clicking in a time sheet field
they are presented with their recently used assignments and as they type, just
like in a search engine, the system suggests relevant items to choose from.
This feature alone saves over 70% of the time taken when entering time sheets
in other systems and is unique to Timewatch.
Users have the freedom to enter data
as hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, import time from their Outlook calendars - yes
that's right, if you have a booking in your calendar you just click a button to
import that time and allocate it to a Job in your time sheet. |
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 Super Awesome Bar |
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All of this adds up to easier, faster,
friendlier and more accurate time sheet tracking, which is why users love using
Timewatch®. |
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Outlook time sheet entry
With the OutlookTime® time sheet plug-in, users can turn
Outlook appointments into time sheets, which can be processed through to
billing. This ingenious system saves users hours per week, days per year and
often pays for itself within days. With the plug-in, users can allocate Outlook
appointments to a |
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customer and/or project. They can
only track time sheets to projects they are assigned to, so there is no
miscoding or incorrect allocations. Once complete, timelines can be reviewed
and edited before posting - and all this from within Outlook.
This incredible feature is another
user favorite as it makes |
 Allocating a Project to an Appointment
in Outlook |
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time tracking easier and increases the accuracy
of users' timesheest as they can more easily log time as they work. |
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Billing
All Timewatch®
solutions for billing time sheets include charging rules let you create billing
"suggestions", then make amendments where necessary. The system keeps track of
all billing changes, who made them, when, why and exactly what the changes were
should you need to back them out or report on them later. |
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Whether you have time and materials, fixed
price, milestone, date/scheduled or unstructured time and billing processes,
Timewatch® provides the flexibility to support
the most complex time sheet recording and time sheet billing processes -
it can even support custom invoicing rules.
Preparation of invoices is simple
and easy. Once a draft has been finalized, users can print invoices using
templates you |
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 Amending
transactions in invoicing |
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can define to perfectly match the
layout you and your customers require.
As you'd expect, security is definable, so you
can control who has access to which areas of invoicing and you can define your
own levels of authorization, separating those that can produce drafts, amend
them, finalize them and bill them. |
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Invoice Formatting Options
Depending upon the solution you choose, there
are various billing options available. The standard formatting option for on
premises solutions utilizes the ever familiar Microsoft Word as a formatting
engine.
Cloud solutions include an inbuilt word
processor for entering invoice text as well as a range of standard invoice
templates. that caters for literally any billing layout. |
 Invoice formatted automatically within
MS-Word |
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